Supplier Management Class Policy

Supplier Classification

Suppliers;

are categorized as suppliers received.

Suppliers who make purchases over TRY 10,000 in one order within a year and who offer continuity are also considered as “Approved Suppliers”.

The identification of the supplier company to the system is carried out by the purchasing unit. The responsibility of keeping the supplier company-person list up-to-date also belongs to the procurement unit.

Supplier Selection Criteria

Supplier companies or individuals are selected according to the following criteria:

Supplier Performance Evaluation

It is the responsibility of the Procurement and Administrative Services Directorate to follow up the process of periodically evaluating the performance of the relevant supplier by the units that receive products or services from the suppliers defined in the system. Performance evaluation and monitoring is carried out in two different ways depending on whether or not a contract is made with the company working from the system.

Performance Monitoring of Non-Contracted Suppliers

The performance of suppliers from whom goods/products are purchased against invoice without being covered by a contract is automatically evaluated through the procurement program in accordance with the scoring systematic below.

Rating:

Quality Rating:

Supply Points: For each one-day delay, 5 points out of 50 points are deducted,

If the evaluation result for the first purchase from the supplier is below 50 points, a written warning is given and the supplier remains on the list. However, if the second purchase is in question and it is also below 50 points from this evaluation, the supplier is removed from the list and will not be given any more work.

Performance Monitoring of Contracted Supplier Companies

It is essential that the products and services provided by the supplier are regularly monitored and audited by the business unit in terms of quality and quantity. In case of any problem detected during the contract period, the Procurement and Administrative Services Directorate is informed and penal action is initiated within the scope of the contract articles.

Supplier performance evaluation is carried out through the system. An automatic notification e-mail is sent to the relevant unit 60 days before the end of the contract for evaluation. This evaluation includes information on how much the targeted objectives have been achieved within the contract period.

Supplier performance evaluation is made according to the following criteria and scoring systematic;

Rating is done between 1 and 100 points for each criterion. An explanation should be provided for each criterion assessed.

As a result of the evaluation, it is not preferred to work with companies with an average supplier performance evaluation score below 50 points. However, if there is no alternative to the supplier company or if the business unit has a written request explaining the reason for the work, companies with an average score below 50 can also be worked with.

In cases where the obligations in the contract are not violated as a result of the follow-up and controls carried out, but the efficiency decreases within an acceptable range, the Procurement and Administrative Services Directorate ensures that the improvement is made by mutual agreement with the supplier company upon the warning of the relevant unit.

As a result of the supplier performance evaluation, the extent to which the objectives set since the beginning of the contract have been realized is revealed. Performance evaluation results are a factor in the decision to renew the contract.